Marketing Operations Specialist
Dallas, Texas
$22.00/hour
Industrial & Manufacturing
Job ID: 54924121
Job Description
HIRING IMMEDIATELY: MARKETING OPERATIONS SPECIALIST IN DALLAS, TX
Accurate Personnel is hiring immediately for a Marketing Operations Specialist to join our team in Dallas, Texas. This individual will be responsible for ensuring data integrity, optimizing workflows, strengthening marketing systems, and enabling high-performing, compliant, and competitive pursuits and campaigns. The ideal candidate possesses operational discipline, strong analytical thinking, and the ability to drive consistency in a fast-paced, deadline-driven environment. Apply online and kickstart your career today!
Pay, Schedule, and Location
- Starting at $28/hour
- Excellent benefits package, including medical, dental, and vision
- Full-time Schedule
- Located in Dallas, Texas
Duties and Responsibilities
- Own and manage the full opportunity lifecycle within Deltek Vantagepoint, from opportunity creation through close-out.
- Ensure accuracy and completeness of pipeline data, revenue tracking, win/loss reporting, and team assignments.
- Partner with project managers, business development, and technical leaders to maintain real-time, decision-ready opportunity data.
- Conduct regular data quality audits and implement corrective actions to maintain reporting reliability.
- Drive operational consistency in marketing and proposal workflows by ensuring adherence to internal standards and submission requirements.
- Lead formatting and assembly of non-technical proposal and marketing components to ensure brand alignment and compliance.
- Oversee version control and final quality reviews to maintain content integrity.
- Standardize file management protocols to support efficiency and audit readiness.
- Maintain a structured, scalable system for staff resumes, certifications, and project experience data.
- Collaborate with technical teams to capture measurable project outcomes and client data that strengthen marketing and proposal narratives.
- Ensure project descriptions are standardized, metrics-driven, and continuously optimized for reuse.
- Evaluate marketing and proposal workflows and implement improvements that reduce inefficiencies and enhance scalability.
- Develop and maintain standardized templates, compliance checklists, and procedural documentation.
- Support go/no-go processes with accurate reporting and structured data insights.
- Support implementation and refinement of AI-powered proposal and marketing tools, including structured data preparation and content tagging.
- Identify opportunities to leverage CRM and automation tools to improve speed, consistency, and strategic insight.
- Own the Project Collateral content. Oversee governance of marketing and proposal content libraries, ensuring materials remain current, accessible, and aligned with brand standards.
- Establish clear version control protocols and archival processes to maintain content integrity.
- Ensure marketing and proposal assets (resumes, project sheets, templates, graphics) are optimized for rapid deployment.
- Maintain structured tracking of proposal and marketing milestones and performance metrics.
- Deliver reliable data to inform forecasting, capacity planning, and strategic pursuit decisions.
- Partner with marketing leadership to support podcast scheduling, conference and events coordination, and project updates.
- Contribute to broader marketing and business development initiatives that strengthen competitive positioning.
- Ensure proposals and marketing materials meet client specifications, regulatory requirements, and internal quality standards.
- Reduce risk exposure by enforcing documentation standards and submission protocols.
- Support operational readiness during high-volume pursuit cycles.
Requirements and Qualifications
- 0-2 years of experience in marketing operations, proposal operations, or related workflow-driven environments (AEC industry experience preferred).
- Demonstrated experience managing deadline-driven, cross-functional initiatives.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Experience with CRM platforms (Deltek Vantagepoint strongly preferred).
- Familiarity with Adobe InDesign and structured marketing/proposal formatting.
- Exceptional attention to detail and commitment to data accuracy.
- Strong systems thinking and process improvement mindset.
- Ability to manage complex workflows with precision and accountability.
- Analytical approach to data governance and reporting.
- Clear, professional written communication skills.
- Bachelor’s degree in Marketing, Communications, Business, or a related field (or equivalent experience).
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(Salary range based on experience)
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ABOUT ACCURATE PERSONNEL
Do you need your next job fast? Accurate Personnel is here to help! As an industry-leading full-service staffing agency, we have all the tools you need to start earning that next paycheck soon. Send us your application and our team will instantly get to work on finding you the right placement to fit your needs. Accurate Personnel has provided temporary job services and direct hire searches for 45 years. Our expertise has allowed us to grow from a regional Chicagoland office into a nationwide search firm that services over 500 clients while never losing sight of personalized service. Let Accurate work for you. Apply with us today!
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Accurate Personnel provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
(HTB)
Job ID: 54924121
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